INSTRUCTIONS FOR PESTICIDE REPORTING LAW: eFORM 44-15-25E (Annual Report for Restricted Pesticides Sales) Table of Contents: ----------------- 1) General Information 2) Specific Instructions For Filling Out Eform 44-15-25E ---------------------- 1) GENERAL INFORMATION: ---------------------- THE PESTICIDE REPORTING LAW (CHAPTER 279, LAWS OF 1996) requires all commercial applicators/technicians to file with the DEC at least annually a report containing information on each pesticide application. Reports are due by February 1 of the year immediately following the reporting year. Violations of the Pesticide Reporting Law are subject to penalties of up to $10,000 and could result in the revocation of your applicator certification and/or pesticide business registration. Reports that are illegible or do not conform to these instructions will be rejected. Questions? Call 1-518-402-8748 or by email at prl@gw.dec.state.ny.us. Please see the USER GUIDES that are included with the option A, B and C software for instructions on how to use the software and submit your report. Read this document for information about what data to enter on the forms. This form is to be used to report a summary of all sales of restricted use pesticides sold from your establishment throughout the year. Your report can be transferred to DEC by e-mail, diskette, CD-ROM, FTP protocol or using the "Email Report To Nysdec Via Internet" feature of the software (see the User Guide). The email address for filing reports is prlfiles@nysprl.com. If you desire to submit data via FTP, please contact the Help Desk for instructions and connection information: 1-800-281-7538 toll free within New York State 1-607-257-5706 toll call outside New York State. Please mail any physical media to NYSDEC at: NYSDEC PESTICIDE REPORTING SECTION P.O. Box 10699 12201-5699 Each diskette or CD-ROM sent out should include a label with the full name of the certified applicator and/or business of origin and a contact phone number. PLEASE NOTE: All submissions must also contain the identity text file (IDENTITY.TXT) That was created for you from the registration screen within the software. This file is located in the "C:\PRLYYYY\IDENTITY.TXT" (where yyyy is the reporting year, 2006 for example) directory. -------------------------------------------------------- 2) SPECIFIC INSTRUCTIONS FOR FILLING OUT eFORM 44-15-25E: -------------------------------------------------------- Total sales of restricted use pesticides for the calendar year are to be shown by EPA registration number (COL 1), product name (COL 2), container size quantity (COL 3), container size units (COL 4) and number of containers sold (COL 5) to New York State purchasers. List each container size of each product separately (Only use one of the units from the dropdown list displayed in the column; the list also displays when you place your cursor in the header for the Units column). Separate entries should be made on the report for each container size of each product. PLEASE NOTE: Ditto marks, the words "SAME AS," or arrows CANNOT be accepted on the electronic forms. Please see the User Guides for information about using the Copy Row and Delete selected Row/s features. Filling out the HEADER INFORMATION: - Each time you go from the initial screen (the registration form) into the report form, the appropriate registration information will be copied into the header area of the new form automatically. On Form 25E the COMMERCIAL PERMIT NUMBER and the BUSINESS NAME from the registration screen will be copied over. After they have been moved over, the user can change these fields by positioning the mouse in the field and entering the new value. If entering a new value for the ID number, it is a five digit identification number beginning with an "R," which can be found on your Commercial Permit. This new value will be used when the file is saved. All records in the file will be associated with this value. - Near the top of the form, please check whether the report represents restricted use pesticide sales to "Commercial Permit Holders for Resale" OR sales to "Commercial Applicators for End Use (Including Purchase Permit Sales)." SEPARATE REPORTS MUST BE COMPLETED FOR EACH TYPE OF SALE. DO NOT USE ONE REPORT FOR BOTH TYPES OF SALES. FOR EACH PESTICIDE SALE, YOU MUST RECORD: COL 1 EPA REGISTRATION NUMBER - Report the EPA REG. NO., exactly as it appears on the product label. Important: Be sure to use the EPA REG. NO. and NOT the EPA EST. NO. All EPA Reg. Numbers are separated by hyphens/dashes (i.e.: 3125-474-538 or 3125-474). (The EPA Reg. No. Maintenance List can be used, see the User Guides for instructions) COL 2 PRODUCT NAME - Report the registered product name NOT the active ingredients. COL 3 CONTAINER SIZE QUANTITY - The numeric component of the container size for the containers that were sold. For example, for a Container Size of "5 GL" transmit 5 in Container Size Quantity. Use only whole numbers and no commas. COL 4 CONTAINER SIZE UNITS - (Click in box for automatic drop down list. Use arrow to scroll to appropriate unit). This is the unit of measure component for the container size for the containers that were sold. For example, for a Container Size of "5 GL" transmit "GL" in Container Size Units. Field may only contain one of the following abbreviations: C (Cup) OZ (Dry Ounces) FL (Fluid Ounces) PT (Pint) GL (Gallons) LB (Pounds) GM (Grams) QT (Quart) KG (Kilograms) TE (Teaspoon) L (Liters) TA (Tablespoon) MG (Milligrams) TN (Ton) ML (Milliliters) COL 5 CONTAINERS SOLD - The number of containers of the product that were sold. Do not report the number of cases sold or how many containers in the cases. Do not include decimals in Number of Containers. Created by Hewlett Packard, revised by Pesticide Sales and Use Reporting (PSUR) Database Group at Cornell University.